Business portal
XXL Sales OS
A B2B sales platform for multi-level trade networks: from manufacturer to end customer in one system, in eight languages.
- Laravel
- Livewire
- MySQL
- REST API
- Tailwind CSS
Web portal · apps · partners · commissions
If every new partner means more admin, the market isn’t your limit.
A multi-level partner network, own prices and margins, chain ordering, warehouse, commission settlement, training and a customer portal – in one system, in eight languages. This isn’t theory: we designed and built XXL Sales OS, and every feature shown here runs in production.
- interface languages
- 8
- settlement currencies
- 12
- fine-grained permissions
- 96
- automated tests
- 1 980
Six signs you have outgrown off-the-shelf software
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„We enter the same data in four places.”
One system where the shop, warehouse, invoicing and partners all work from the same data.
→ Entered once, valid everywhere.
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„It takes two days to send a quote.”
Quote request forms, prices per partner, automatic calculation.
→ Quotes in hours, not days.
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„We don’t know where an order stands.”
Traceable order status across the whole chain, with notifications.
→ No more phoning for status updates.
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„We calculate commissions in Excel at month end.”
A commission engine that books every sale automatically and settles by period.
→ Traceable settlement without disputes.
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„The system lives in one colleague’s head.”
Documented processes, permissions and logs – the knowledge lives in the system, not in one person.
→ No single point of failure.
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„Off-the-shelf software doesn’t fit how we work.”
Custom software where the process is your competitive edge – and off-the-shelf where that is enough.
→ The software adapts, not you.
The network model
Every level runs its own business. The network is still one.
XXL Sales OS treats each sales level as a real business: each has its own prices, margins, warehouse, team and customers.
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Network owner
Publishes products, prices and rules, and sees partner activity on a map.
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Distributor
Takes over products, adds its own margin and builds its own reseller network.
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Reseller and integrator
Buys from its own marketplace, serves its own customers and employs its own sales agents.
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Sales agent
Sells at the price set by their manager – and earns a commission automatically on every sale.
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End customer
Sees purchased products with serial numbers, reports faults and pays online.
Chain ordering: goods take the shortest route
When an end customer orders, the system searches upwards for the nearest level with stock and ships from there straight to the final address. Financially the chain stays intact: every level gets its own order, everyone books their own margin, and the sales agent’s commission is created automatically.
Delivered features
What we have already built in XXL Sales OS
Every module builds on the same network – so lead protection knows who partners with whom, the commission engine knows who sold the product, and training reaches wherever the product goes. The screenshots show the system running on demo data.
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Dashboard
KPIs, activity, product popularity and alerts per role – everyone sees what matters to them.
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Partner network and hierarchy
Seven levels, controlled onboarding with invitations and approval, an overview by country.
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Organisation and permissions
Departments, positions and 96 fine-grained permissions. Nobody can grant more than they have; every change is logged.
96 permissions · audited
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Marketplace and ordering
Price lists per level, volume tiers, customer-specific discounts, cart and checkout.
12 currencies · VAT by buyer location
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Orders across the chain
Who fulfils, from which warehouse, to which address – every order is traceable along the chain, with notification e-mails.
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Commission engine
Five commission types (sales, referral, lead, quote and questionnaire), append-only bookkeeping, automatic weekly, bi-weekly or monthly settlement.
pending → payable → paid
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Warehouse and asset tracking
Goods receipt, storage locations, serial number tracking and deployment to partners or customers, with an immutable movement log.
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Lead protection
A prospect can be protected by only one partner at a time: approval, extension, suspension and expiry reminders.
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Quotes and questionnaires
Form builder, public quote requests, scored questionnaires with PDF – a completed questionnaire can even earn a commission.
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Training and exams
Courses with prerequisites, progress tracking and certificates – a product can only be sold after passing its exam.
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Tickets with SLA
Tickets opened from a serial number, automatic forwarding, an SLA clock and statistics per product.
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Motivation coach
Goals turn into a daily plan: the system shows how many calls, quotes and contracts today’s target needs.
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Document vault
Folders, versions, metadata, retention periods and legal hold, with audited sharing.
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Newsletter
Each organisation sends from its own mail server, with contact import, open and click tracking and A/B subject tests.
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Customer portal
The end customer’s own interface: products with serial numbers, fault reports, documents and online payment.
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Messages and announcements
Built-in messaging with attachments and machine translation, targeted announcements – on mobile too.
What you won’t find elsewhere
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An SLA clock that pauses
While a ticket waits for parts, the SLA clock stops – no false delays and no forgotten cases.
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Exams as a product gate
A product can’t be sold until the partner passes its exam; when the certificate expires, the product locks again.
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“How my partners see it”
You can check, level by level, exactly what the distributor, reseller or sales agent sees in the marketplace.
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Hierarchy lock
If someone higher up blocks a product from being passed on, it stays blocked for everyone below – the stricter rule wins.
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Retroactive content sharing
Partners who join later automatically receive the documents, questionnaires and courses.
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New languages without a developer
Admins can add a new interface language with machine translation; it becomes selectable only after a successful check.
Fits what you already use
The system connects to online shops and warehouse systems through versioned APIs and works with the usual Hungarian and international providers.
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Invoicing
Invoices issued through invoicing providers, with daily monitoring of overdue invoices.
Billingo · Számlázz.hu · Wise
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Online payment
Card payments for end customers and partners.
Barion · SimplePay · Stripe
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Online shop API
Catalogue, stock and orders with API keys, test and live mode and a call log.
REST · v1
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Warehouse system (WMS)
Stock, receipts, serialised units and movements, with webhooks and retries.
REST · webhook
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Exchange rates
Automatic exchange-rate updates every 30 minutes, with a configurable markup.
12 currencies
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E-mail and SMS
Notifications, two-step login and phone number verification.
SMTP · SMS
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Machine translation
Translation of interface languages, exams, questionnaires, courses and messages.
8 languages
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Automated tests
Business logic – pricing, commissions, permissions – is protected by automated tests on every change.
~1,980 tests
Case studies
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Business portal
XXL Partner Portal
A business-critical partner and ordering portal serving a sales agent network (XXL Saleshouse Kft.).
- Laravel
- Livewire
- MySQL
- REST API
Five steps, a fixed price after the specification
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01
Free conversation
1–2 hours
We look at where the company loses time and money today, and whether a custom system pays off.
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02
Fixed-price specification
1–3 weeks
A written specification including the exceptions, plus a fixed quote. The document is yours even if you continue with someone else.
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03
Development with testable versions
a new version every two weeks
On real data, with data migration and integrations – you don’t find out months later what you got.
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04
Go-live and training
gradual launch
A gradual launch with a user guide and training.
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05
Operation and development
ongoing
Monitoring, backups, updates – and the system grows with the company.
Frequently asked questions
Why is the specification paid?
Because the fixed price is based on it. A thorough specification also captures the exceptions – so the project doesn’t end up costing double.
How much of our time does the project need?
Typically 6–10 hours of meetings during the specification, then a short review every two weeks.
What happens to our existing data?
We migrate it: import, validation and a comparison with the old system.
Can it work in several countries and languages?
Yes. XXL Sales OS runs in eight languages and twelve currencies, with prices per level and VAT handling based on the buyer’s location.
Can we add a mobile app later?
Yes – we build the system so a mobile app can use the same API and permissions.
Who owns the source code?
You do, together with the developer documentation. You don’t buy software – you acquire an asset.
Let’s start by checking whether it pays off for you.
In one conversation we review your processes and tell you honestly where a custom system helps – and where an off-the-shelf one is enough.
Let’s talk about your system
info@mermida.com